This tutorial will show you how to share your Outlook 2011 on a Mac.

If you have a Microsoft Exchange account, you can share calendar with other Exchange users. This article describes how to grant access to an Exchange calendar to another UT Exchange user and how to open a shared calendar.

To Share a Calendar.

Note: To share a calendar, you and the other person must have Microsoft Exchange account and you must grant another user permission to share your calendar.

  1. Click on your Calendar or another Calendar, if you have more than one, that you want to share in the Navigation Pane.
  2. On the Organize tab, click on the Permissions button.

    OutlookPermissions button
  3. On the Folder Properties dialog box, click the Add User button.

    Folder Properties dialog box
  4. In the field at the top of the Add Users dialog box, type the name of the user you wish to add and then click Find.

    Add Users dialog box
  5. Once the user's information populates, click OK.

    User's information populate in Add Users dialog box
  6. Back on the Folder Properties dialog box, click on the user's name, then choose the share permissions from the Permission Level drop-down list. If you just want to let the user see what's on your calendar, select Reviewer. If you want the user to see what's on your calendar and be able to create new events, select Non-editing Author. If you want the user to see what's on your calendar and be able to create new events but not delete events, select contributor. )

    Permission Level drop-down list
  7. Click OK.

The user you selected will be able to view your calendar once he or she tells their Exchange mail client they want to.

 

To Open a Shared Calendar.


Note: To open another person's calendar, you and the other person must have Microsoft Exchange account and the account owner must share the calendar.

  1. On the File menu, point to Open, and then click Other User's Folder.

    Other User's Folder option on File menu
  2. Click the Find User button to the right of the text box.

    Find User button
  3. Type the name of the person who granted you access, click Find, click the person's name, and then click OK.

    Find Users dialog box
  4. On the Type pop-up menu, click Calendar, and then click OK.

    Calendar checked on Type pop-up menu

The shared folder appears in the navigation pane under the Shared heading.

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